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1 Report on activities carried out during the reporting period 10

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2Lessons learned and recommendations
Annex 1 Project Work Plan and methodology
Initial kick off meeting with PM
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2Lessons learned and recommendations

  1. Consider project (possibly twinning) for agricultural statistics and for review of agricultural subsidies for the MAP.
  2. Look at possibilities of farm management curriculum development within ENPI instruments.
  3. As the input of the project into the “State programme for the development of the Ukrainian village” was appreciated by the MAP (Mr Drobot), examine possibilities to continue to support this process.
  4. Agree in advance a mechanism for the Beneficiary to consider and approve the programming document (e.g. fiche) as a lack thereof leads to delay and lack of clarify.



Annex 1 Project Work Plan and methodology


Tasks – according to TORs and proposal
Timing as per technical Proposal
Specific project activities
Deadlines (by latest)
Responsible

RM, O, YB, IB, GK, ALL2

Initial kick off meeting with PM






28 August

RM

Analysis Phase












To collect policy / legal documents drafted/ approved since 1 January 2006 by the Ukrainian government and independent policy units (NGOs and donor-funded);and to review

policy documents prepared by the Ukrainian-German policy group


FAO agricultural policy project


USAID agricultural policy project


package of documents for preparation of the World Bank project on agricultural competitiveness


DFID rural development programme


a draft of the State programme for agriculture and rural development developed by the Ministry of Agricultural Policy and advise the Ministry on consistency of the proposed actions with EU agriculture and rural development policies; the assistance shall be rendered to the Ministry of Agricultural Policy to revise the programme accordingly (up to 10 man/days)
Week 3
  1. Collect and review new Ukrainian govt policies/laws – per component
  2. Collect and review new non govt policy documents
  3. Collect and review documents of Ukrainian – Germany policy group
  4. Collect and review documents of FAO policy project
  5. Collect and review documents of USAID policy project
  6. Collect and review documents for preparation of WB project including Medium term Expenditure framework and Achieving Ukraine’s agricultural potential 2004
  7. Collect and review documents of DFID rural development programme
  8. Collect and review documents on the state programme for agriculture




4 - 12 September
  1. YB,IB,GK
  2. YB,IB,GK
  3. RM
  4. YB
  5. RM
  6. GK
  7. RM
  8. ALL

Meetings with

i) Ukrainian- Germany Policy Group

ii) FAO

iii) USAID

iv) WB

v) DFID

vi) CIDA

vii) IFC

viii) SIDA

ix) Swiss bilateral


  1. Organise and undertake meetings




4 – 12 September



i) RM

ii) YB

iii) RM

iv) GK

v) RM

vi) IB

vii) IB

viii) IB

ix) IB

To identify key policy and decision makers whose informed position will positively affect the introduction of SWAP and implementation of agricultural sector programme in Ukraine
Week 3
  1. Identify key policy and decision makers in each component
  2. Prepare list of key policy and decision makers
4 -12 September
  1. YB,IB,GK
  2. YB,IB,GK

To identify in cooperation with the EC Project Manager the participants in the various thematic consultations. The list of invitees to the thematical discussions is subject to approval of the EC Project Manager. The participants shall be nominated by the Ukrainian government and shall be responsible for coordination and implementation of the SWAP. The thematic consultation groups shall be formed primarily from representatives of the Cabinet of Ministers, Ministry of Agricultural Policy and its subordinate bodies, the World Bank, the German-Ukrainian policy group, the FAO policy project, IFC, SIDA, CIDA, DFID, JICA and other interested parties.
Week 3
  1. Identify invitees and prepare list of invitees to thematic discussions




4- - 12 September
  1. YB,IB,GK

The list of participants for language training is subject to approval by the EC Project Manager.

Week 4
  1. Discuss list of invitees with PM
13 September
  1. ALL

Inception report



  • Prepare and submit inception report
15 September

RM

To arrange Ukrainian translation and preparation of documents on SWAP in the agriculture for further distribution amongst Ukrainian key stakeholders
Week 5
  1. Arrange translation of SWAP materials and arrange translation of presentation
  2. Discuss and propose SWAP Page on Ministry Website ссылка скрыта




18-22 September
  1. ALL
  2. ALL






  1. Prepare EU food safety policy input
  2. Prepare EU Market infrastructure policy input
  3. Prepare EU rural development policy input

25-29 September
  1. GK
  2. IB
  3. YB

To check existing policy targets in terms of implementation of the ENP action plan and country strategy paper and the commitments of the Ukrainian government towards EU integration;

To make analysis of the changes in the existing policy framework and to produce a Note for the attention of EC Project Manager on this matter;


  1. Update and preparation of briefing note on

i) status of ENP action plan implementation in the sphere of agriculture

ii) on changes in Ukrainian agricultural policy per component

2 – 6 October
  1. YB,IB,GK

To provide training to key policy and decision makers within the Ukrainian government on sector approach, EU policies in agriculture and rural development. The trainings could be organised in groups or individually. The format could vary from daily training to a brief presentation (to high level officials). The aim of these activities is to have well informed and prepared Ukrainian stakeholders in a view of future SWAP project.
Week 4 - 14
  1. First component (Food safety) SWAP training - practical input into joint preparation of SWAP programme with the Ministry
  2. Second component (Market infrastructure) SWAP training - practical input into joint preparation of SWAP programme with the Ministry


  1. Third component (Rural development) SWAP training - practical input into joint preparation of SWAP programme with the Ministry

i) Distribution of SWAP materials

ii) Request feedback in oral and written form
16-28 October


  1. RM GK
  2. RM IB
  3. RM YB

To ensure that the proposed activities for thematic consultations are compliant with EU policies. In this activity, the Consultant will take into account the lessons learnt from the previous EU Tacis projects, in particular, for:

food safety component – WTO-SPS and organic farming projects;

market infrastructure component – agro logistics and agro insurance projects;

capacity building - IBPP projects: reform of agricultural management and interprofessional organisations in the agricultural sector.


  1. Preliminary analysis of activity proposals (gathered during join work) for compliance with EU policies
  2. Consider proposed activities in light of relevant project recommendations
23-27 October
  1. RM
  2. RM

To make suggestions on how to update the draft of the EC's SWAP project fiche.
Week 6
  1. Prepare first draft proposals for amendment of SWAP fiche

23 – 27 October
  1. ALL

The Agricultural SWAP project fiche shall be discussed with the EC Project Manager no later than 7 weeks after beginning of the assignment; a Ukrainian translation of the fiche shall be arranged by Contractor.
Week 7
  1. Discussion of updated project fiche with PM
23 – 27 October
  1. All

To review the study released by the World Bank on public expenditures in the agricultural sector in preparation of its loan; To review the existing medium term expenditure framework
Week 7
  1. Review WB public expenditures study (medium term expenditure framework)

30 October – 3 November
  1. ALL

To review existing experience of application of sector wide approach, budgetary support and examples of implementing modalities in the relevant sectors. To propose options of conditionalities for consideration to the EC Project Manager
Week 8
  1. Analysis of experience of SWAP, budgetary support and the role of conditionalities.
  2. Propose conditionalities
30 October – 3 November
  1. IB RM
  2. ALL

To analyse the possibility of Twinning projects in fields related to the project priorities (food safety, market infrastructure, rural development)
Week 7
  1. Analyse possibilities for twinning projects
  2. Propose twinning projects per component
6 – 10 November
  1. ALL
  2. RM

To hold thematic consultations with the relevant stakeholders groups regarding the activities to be foreseen and results to be expected under each project component.
Week 4 - 12
Thematic consultations
  1. First component (Food safety) – discussions on activities
  2. Second component (Market infrastructure) discussions on activities
  3. Third component (Rural development) discussions on activities

6-16 November
  1. RM GK
  2. RM IB
  3. RM YB

To submit the minutes of the thematic discussions to the EC Project Manager;
Week 12
  1. Prepare minutes of thematic consultations
  2. Submit minutes to PM

17 November

17 November
  1. RM
  2. RM

Interim report
Weeks 12
  • Produce interim report
  • Send interim report to PM and to appropriate parties

17 November

RM

To analyse possible modalities and conditionalities in the perspective of co-financing/joint implementation and joint implementation/co-operation with the World Bank on food safety and market infrastructure and agricultural competitiveness and/or other donors (CIDA-rural development, SIDA-market infrastructure, IFC–market infrastructure, JICA)
Week 9
  1. Discussion of possibilities of joint implementation
  2. Briefing note on discussion of possibilities of joint implementation and financing

27 November – 1 December
  1. ALL
  2. RM

At least 10 civil servants will take part in this training (tentative schedule: 3 - month course, 4 hours per week). The exact programme shall be proposed by the Consultant and necessary budgetary arrangements shall be made in the budget proposal.
Week 4 - 14
  1. On the basis of the agreed list conduct language training in accordance with training plan agreed with participants

17 September – 17 December
  1. O

The Agricultural SWAP project fiche shall be presented in a public event to both the Ukrainian authorities and the donor community to be held no later than 2 week before the end of the assignment
Week 15
  1. Organise public event for presentation of SWAP fiche
  2. Present SWAP fiche
4 - 8 December
  1. O
  2. ALL

Final report
Week 16
  • Produce final report
  • Send final to appropriate parties
11 – 16 December

RM